How to Write an Email to request a Networking Conversation in Your Job Search

The most effective networking strategy in a job search is a live, one-on-one conversation—often called an informational interview.

Where most people get stuck is in the outreach. They think “How do you email someone you’ve never met and ask for their time?” Or, “why do some people send dozens of emails but get very few responses?” If that sounds familiar, use my proven framework to draft an email that gets responses.

1. Start with email.Use email for your initial outreach. It’s professional, direct, and gives the recipient time to respond on their schedule.

2. Lead with a connection. Open your email by establishing common ground. This could be a mutual contact, a shared alma mater, or a company you’ve both worked for. Alumni networks—both from schools and former employers—are especially effective.

3. Ask for insight, not a job. Your goal is a conversation, not a transaction. Don’t ask about open roles in your initial message. Focus on learning about their experience. If the conversation goes well, you can explore opportunities later. Asking too early often shuts the door before it even opens.

4. Be specific about time. Request a clear, limited time commitment—typically 15 to 30 minutes. This signals that you respect their schedule and makes it easier for them to say yes. Most people can spare 15 to 30 minutes.

5. Keep it brief. No one wants to read a long email from a stranger. One short paragraph is enough. Get to the point quickly.

6. Don’t over-explain who you are. At this stage, they don’t yet care about your background. What matters is why you’re reaching out. If they’re interested, they’ll learn more about you later. Include your LinkedIn profile in your signature instead.

Example reach out email:

“Hi Jason, I’m a fellow Boston College alumnus. I saw that you’ve built your career at XYZ Corp and would value hearing about your experience there. I’m currently researching companies for my next move and would appreciate the opportunity to ask a few questions. Would you be open to a 15–30 minute conversation? If so, are you available next week after 3pm? I can be flexible to accommodate your schedule.”

This short, but deliberately written email will increase the amount of responses you get. Another trick? Increase the number of reach out notes you send. This is the most effective approach to finding a job. And in today’s difficult job market, you want to spend your time on the best way to get a job.

Don’t over think it, just go for it. It works.